Chestnut Oaks Homeowners Association

Board of Trustees Annual Meeting

                         September 15, 2010

Roger Niehaus - President

Dave Shire – Vice-President

Vicki Niehaus – Secretary

Michelle Sisk – Member at Large

Tina Vail  - Towne Properties

Agenda

I. Call to Order

II. Open Forum

III. Attendance

IV. Approval of Minutes

V. Manager’s Report / Financial Report

VI. Old Business

VII. New Business

VIII. Executive Session / Board Elections

IX. Next Meeting Date

X. Adjournment

I. Call to Order:

a. Call to order @ 7:05 pm

II. Open Forum:

III. Attendance:

a. Tina, Dave, Roger ,Vicki & Michelle in attendance

b. Hildy has resigned from Board effective 9/15/10

c. Two (2) homeowners in attendance

d. Proof of notice sent to all homeowners of record re: Annual Meeting

IV. Approval of minutes from 08/1810 meeting:

a. Motion to approve – Roger

b. 2^nd motion – Michelle

c. Motion passed unanimously

V. Manager’s Report / Financial Report:

a. Presented by Tina Vail

b. Motion to approve as submitted – Dave

c. 2^nd motion – Vicki

d. Motion passed unanimously

VI. Old Business:

a. Tina to talk with Deerfield Township about parking boats on street.  This will be done PRIOR to sending letter to homeowner.

b. We will not renew contract with Brickman if flowers at entrances are not better next year.  Tina to state our dissatisfaction to Brickman in writing.

c. Discussed removal of decorative grass at Socialville-Foster.

VII. New Business:

a. Discussed the parking of two boats on street

b. Discussed water problem behind Falling Leaves

VIII. Executive Session / Board Elections

a. Ten (10) ballots received via proxy/in person

b. The office was President:

i. Roger Niehaus nominated by Dave Shire

ii. 2^nd motion to approve – Michelle Sisk

c. The office of Vice President:

i. Dave Shire nominated by Roger Niehaus

ii. 2^nd motion to approve – Vicki Niehaus

d. The office of Secretary:

i. Vicki Niehaus nominated by Dave Shire

ii. 2^nd motion to approve – Roger Niehaus

e. The office of Treasurer / Member-at-Large

i. Michelle Sisk nominated by Vicki Niehaus

ii. 2^nd motion to approve – Dave Shire

IX. Next Meeting Dates:

a. Budget Meeting – October 13, 2010

X. Adjournment:

a. Meeting adjourned at 7:42 pm

NOTE:  Additional time spent talking to homeowner who shared ideas about increasing participation in meetings and Board events.