Chestnut Oaks Owner’s Association - Annual Meeting @ Mason Public
Library
Wednesday September 17th, 2003
Call To Order
The meeting was
called to order at 7:00 pm by Kirk Appell.
Attendance
Board members in
attendance were Kirk Appell, Roger Beyer, Corrie Metz, Ron Vorbroker and
Michelle Sisk. Towne Properties
Management was represented by Christy Ryan.
Approval Of
Prior Meeting Minutes
No corrections to the
meeting minutes of September 18, 2002 were made. A motion to approve the minutes of September 18, 2002was made
by Kirk Appell, seconded by Corrie Metz, 3rd by Ron Vorbroker.
Motion approved unanimously.
Reports
A. Corrie Metz
provided a report on the planting of annual flowers at the entry ways.
Planting was completed in May with a budget of $250.00.
It was discussed that more consistent watering needs to be provided in
order for future plantings such as this to thrive.
B. Roger Beyer
provided a financial report. A copy
of the report was provided to all attendees.
The cash in operations was reported as $8,819.00.
The reserves were reported as $12,375.00 for the fence, and $7,453.00 for
the general reserve. The year to date income was reported as $34,168.00.
The year to date expenses was reported as $18,433.00.
C. Kirk Appell
provided a report on the status of the Socialville Foster easement cleanup and
Fence status. Please see the
attached documents that review these items.
D. Christy Ryan of
Towne Properties provided a managers report.
Old Business
Warren County
Cleanup
Done in Kirks report
see above
Fence Survey
Done in Kirks report
see above
Mailboxes
Christy Ryan of Towne
Properties explained that the Postmaster over Mason has declared that regardless
of 100% homeowner agreement the post office will not change out the group mail
boxes in the older section of the neighborhood.
New Business
Deerfield Township
A. Stop Sign - The
township has informed us that the stop sign at the corner of Summer View Dr. and
Socialville Foster Rd. is obstructed by a Magnolia tree.
Choices to deal with this were to either move the stop sign or the tree.
A motion was made to have the tree removed by Groundmasters by Kirk
Appell and seconded by Ron Vorbroker. It
passed unanimously.
B. Retention and
Detention Ponds - The township has informed us that the area in front of the
concrete collection box, the collection box, and the 12' long discharge tube
need to be cleaned of silt and debris. Additionally
the inlet release tubes in the detention pond are also clogged with debris.
A quote of $400.00 was provided by Groundmasters to complete the
aforementioned items. A motion was
made by Corrie Metz to approve this work and was seconded by Roger Beyer.
The motion passed unanimously.
Election of New
Board Members
Two board positions
will become open as of the close of this meeting. They are Kirk Appell's and Roger Beyers positions.
Previous to this meeting intentions to run for the board were made by
four homeowners including Kirk Appell and Brian Carroll.
The other two had dropped from running by the time of the meeting.
Additionally nominations were opened up to the floor and homeowner
Marianne Fleckenstein nominated herself. Each
of the three nominees gave a brief explanation as to why they are interested in
running for the board and then questions were opened to the floor.
After ward voting took place. Michelle
Sisk, Roger Beyer and Corrie Metz who were the appointed election committee
counted the votes and delcared the winners to be Kirk Appell at 21 votes and
Marianne Fleckenstein at 16 votes.
Other
Miscellaneous Business
A. Several homeowners
have brought the recent flooding issue up to the board.
The board explained its position and referred to the cleanup that the
township requested that will be completed by Groundmasters in the next couple of
weeks. One homeowner provided a
letter being submitted to Ryland Homes and the township in regards to his
property grading being incorrect and therefore causing water damage at his home.
This homeowner requested backing by the board to pursue this issue with
Ryland. The board stated that the
most they could do is send a letter on homeowners behalf stating the facts of
the flooding situation. The board
is not accountable for intervening in homeowner vs. builder or township issues.
It was then stated by the board that homeowners affected by this have the
right to pursue their issues with the township at their own convenience.
B. It was brought to
the boards attention that a family on Summer View Dr. has several children who
have been creating a nuissance by congregating in the streets, riding chairs
down into the streets, blocking cars from passing safely, setting off fireworks,
shooting pellet guns at passers by and other various acts.
The board stated that a letter could be sent to the homeowner regarding
these occupants if a formal written letter of complaint and/or petition by
homeowners was received stating said nuissances.
Additionally it was reccommended by the board that homeowners phone the
police at any time they feel another resident is violating a law or township
ordinance and that a report with the police be filed upon complaint.
Adjournment
A motion was made by
Kirk Appell to adjourn the meeting at 8:51p.m.
The motion was seconded by Corrie Metz and 3rd by Michelle Sisk; motion
passed unanimously. Meeting was
adjourned at 8:52p.m.
Easement Cleanup Document
