The meeting was called to order at 7:04 p.m. by Kirk Appell

Board members in attendance were Kirk Appell, Roger Beyer, Corrie Metz, and Michelle Sisk. Management was represented by Christy Ryan and Judy Golden.

No corrections to the meeting minutes of October 16, 2002 were made. A motion to approve the minutes of October 16, 2002 was made by Corrie Metz, and seconded by Michelle Sisk. Motion approved unanimously.

Management gave the monthly report. Management also submitted a written report to the Board along with the Board packet. Management spoke on the items listed on the report and asked the Board if there were any questions.

The cash in operation is $6622.81. The reserves are $4967.25 - with $3100.00 for fence, $1450.68 general fund, and $416.57 in interest. Year to date income is $37,962.40 and year to date expenses are $31,370.87 .

Management has called township to determine date for installation with no return call. Board decided to wait for official dedication of streets and installation by township of Speed Limit Sign. Michelle Sisk made a motion to wait on township installation, Kirk Appell seconded the motion and all approved.

Two phone calls were made regarding the easement clean up completion. One was a question and the other a complaint by Sue Schmid. The county abided the wishes of all homeowners except Schmid easement area. Kirk Appell will look into this further and will call Lee to see when he will come back out.

B&B came back with a counter bid lower than Ground Masters. Decision to move to Ground Masters. Roger Beyer made a motion to accept Ground Masters for common grounds landscape maintenance. Michelle seconded the motion. Motion passed by Michelle Sisk, Kirk Appell, Roger - no. Roger wants letter from 10/23/02 in contract. Kirk wants a statement from each completed service dropped off to Roger Beyer.

Management read over Dawn Rogers payment history. Board has already agreed to refund of $25.00 because of a computer glitch. Discussion about whether or not to waive other late fees. Board determined that she isn’t entitled to waive of fees or other $50.00.

Surveys are due by 2/1/03. They will be reviewed at the 3/03 meeting and follow ups with incompletes will be done by 6/03 meeting.

6 homeowners have given a vote of no to individual mailboxes. The board asked management to follow up one more time with the post office to determine their willingness to move to individual mailboxes and what the requirment of agreement by homeowners would be.

Letter was to be submitted to the Board and was not received by the meeting date. So this discussion was tabled for now.

Discussion is of need to do this due to 2 years ago when Board went over budget and needed to take the money out of reserves then. Management recommended we return this money back into the reserve account. Management says that once the money is back in, then we may decide to move it into any reserve account we want to. Motion to move $3100.00 in fence, and $1900 into contingency fund was made by Michelle Sisk and seconded by Kirk Appell. Motion was approved unanimously and is effective 12/31/02.

No home owner from the floor wants to be on Board. Brian Carroll has volunteered to take over as webmaster for interent site. Management will notify Brian of our acceptance of this offer. Mark Pyles will continue to maintain for 30 days while training the new web master. Management will also notify Mark Pyles that all meeting minutes are approved except the annual meeting minutes of 9/18/02 and that this should be reflected on the website. Roger noticed that by-laws in association vs. Township zoning for bushes in relation to street. We have 30 feet and Township has 20 feet.

A refrigerator has been sitting in the side yard of a home on Summer View Dr. Management will call the township.

There is a water meter exposed on Lot # 184

A homeowner has questioned us about noise and music coming from traffic in the subdivision. The board recommended that the homeowner contact the Sheriff’s office.

The board discussed whether or not they could do without a managment company. Our current contract runs through 2004. If contract is broken then we owe 40% unless we find Towne at fault. Kirk suggests getting information together and seeing where we stand at end and then make a decision. Management suggessted contacting an attorney.

Roger Beyer has stepped down as President and Kirk Appell has become acting President until a new President can be found. Roger Beyer has returned to Treasurer role.

The next meeting of the Chestnut Oaks Owner’s Association will be on Thursday March 13th at 7pm with location TBA.

A motion was made by Michelle Sisk to adjourn the meeting at 9:13p.m. The motion was seconded by Kirk Appell and motion passes unanimously. Meeting was adjourned at 9:14p.m.