OCTOBER 16, 2002

CALL TO ORDER

Meeting was called to order at 7:00 p.m. by Brian Carroll.

ATTENDANCE

Board members in attendance were Brian Carroll, Kirk Appell, Roger Beyer, and Michelle Sisk. Not present was Corrie Metz. Management was represented by Christy Ryan.

APPROVAL OF PRIOR MEETING MINUTES

Corrections to the meeting minutes of September 18, 2002 were made. A motion to approve the minutes of September18, 2002 was made by Roger Beyer and seconded by Brian Carroll. Motion approved unanimously.

MANAGER’S REPORT

Christy Ryan gave the manager’s report. She submitted a written report to the Board along with the Board packet. She spoke on the items listed on the report and asked the Board if there were any questions.

FINANCIAL REPORT

The cash in operation is $9,589.85. The reserves are $4,955.61. Year-to-date income is $37,212.23 and year-to-date expenses are $26,437.86, (excluding prior year cash items of $1,462.80).

BUDGET REVIEW

The budget was thoroughly reviewed and there was discussion on a number of issues.

POND PUMP

Discussion about removal of pump in November and reinstallation in March. Michelle Sisk made a motion to remove the pump in November and reinstall it in March, 2003. Roger Beyer seconded the motion. Oldfield was the company that took care of this last year and it cost $500.00. Christy will investigate to see if Towne can do it for less than $500.00 and will notify the Board.

LAWNCARE

Discussion on lawncare bids. B & B is our current provider. We are also looking at a bid from GroundMasters. The Board needs more time to compare the proposals of each. Discussion on this subject was tabled until the next meeting.

AUDIT

COOA is audited every year. Our current auditor, Bramel & Ackley is raising their price. The Board decided to keep their services because other auditing firms are also increasing prices.

YEARLY DUES COUPONS

Currently the Board uses two bi-annual coupons and two late notices for homeowner fee payments. If we went to one coupon per year, we would decrease our cost. Michelle Sisk made a motion to approve a new policy of fee payment with one coupon per year at $150.00. Brian Carroll seconded the motion. Motion was approved by all present except Roger Beyer.

INSURANCE

COOA has an insurance policy. Christy Ryan informed the Board that the cost of this insurance is increasing and that we should budget more into this item. Board discussed increasing the insurance item to $2000.00.

SAVINGS/RESERVES

Board wants to use next year’s savings to put into the reserve account. This will increase our reserves to about $13,000.00.

BUDGET APPROVAL

Board voted to approve the budget with discussed changes. Michelle Sisk made the motion to approve the budget with changes. Kirk Appell seconded the motion. Motion passed.

OTHER BUSINESS

FENCE SURVEY

Board agreed to complete all surveys by November 30, 2002. Brian will make copies and distribute to all Board members. Board decided to create an additional sheet to accompany the survey regarding homeowners in phases 1, 2, and 3 and securing their signatures if they would like to replace the community mailboxes with individual mailboxes.

BOARD REALIGNMENT

The Board realigned its members and positions because of the end of term of some members and the addition of a new member. The new board members/positions are:

President: Roger Beyer

Vice-President: Kirk Appell

Secretary: Corrie Metz

Treasurer: Brian Carroll

Member-at-Large: Michelle Sisk

NEXT MEETING

The next general meeting of COOA is Thursday, December 12, 2002 at 7:00 p.m. Christy will call the library and the church and inform the board where the meeting will be.

ADJOURNMENT

Kirk Appell voted to adjourn the meeting at 7:50 p.m.. Michelle Sisk seconded the motion. Motion carried unanimously. Meeting was adjourned at 7:51 p.m.