CHESTNUT OAKS HOMEOWNERS ASSOCIATION
BOARD MEETING
SEPTEMBER 18, 2002
CALL TO ORDER
Andrew Kemppainen called the meeting to order on September 18, 2002 at 6:15 p.m.
ATTENDANCE
Board members in attendance were Andrew Kemppainen, Kirk Appell, Roger Beyer, Brian Carroll, and Michelle Sisk.
Christine Ryan represented management.
MEETING MINUTES
The meeting minutes of June 6, 2002 were approved. Andrew Kemppainen made the motion to approve the minutes and Michelle Sisk seconded the motion. The minutes were unanimously approved.
MANAGER’S REPORT
Christine Ryan gave the manager’s report. She submitted a written report to the Board along with the Board packet. She spoke on the items listed on the report and asked the Board if there were any questions. The issue of an increased number of recreational boats around the subdivision caused some discussion, especially the one on Winters Lane, which is parked in the grass and not the driveway. Christine will contact with the Deerfield Township Zoning Board to find out what their position is on boats parked in the grass.
Letters homeowners sent to Towne regarding disputes over paying late fees because of late payment of COOA dues was also discussed. Each individual letter was discussed and the Board decided the following: that Christi Chase needs to contact Hogan Financial hereself and have them pay; Dawn Rogers is still responsible for paying her late fees because just like with regular bills, the consumer is still responsible for payment even if an invoice is not received; the Toth family still owes a balance because they paid part of their dues early but the remainder late so they owe $25.00 in late fees.
The third topic of discussion on the manager’s report was on the topic of the landscaping easement at main entrance to the subdivision, (Summer View Dr. and Socialville-Foster). This is the second letter sent by the homeowners, the Fridley’s asking the board to waive their annual Association fees because of the additional taxes they pay and the additional maintenance performed by them on the easement property.Brian Carroll stated that he doesn’t believe the Board should give a credit to any property owner on Association fees because that would set a precedent that if any property owner did something for the good of the subdivision, they would expect a reduction in fees. He feels that having the property owner pay their entire fee and later receiving a check would be better. Roger pointed out that the Fridley’s math was incorrect and that only $65.00 of the Fridley’s taxes is for the easement. Christine Ryan stated that there has never been a precedent in any other property that Towne manages where a property owner was requesting a reduction of fees because of landscaping easements. Andrew Kemppainen stated that we would be paying taxes on property we as an association, don’t own. Brian Carroll stated that we owe the Fridley’s a clearer math explanation as to why we will not waive their due as well as what the correct amount is. A motion was made by Kirk Appell to provide the Fridley’s with a denial but with an explanation. IT was seconded by Brian Carroll and unanimously voted on by all Board members. Christine will draft a letter to this effect and send it to the Fridley’s.
The issue of the satellite dish that has still not been relocated on the Wolf property was also discussed. Christine has spoken to Mr. Wolf on the phone. He was supposed to submit a letter explaining why he should be allowed to keep the satellite in its present position. To date, Christine has received no such letter. Brian Carroll made a motion to send one final letter, mentioning that all other homeowners who received letters to relocate their satellites have done so Michelle Sisk seconded the motion. The motion passed by all except Roger Beyer.
ADJOURNMENT
There being no further business, a motion was made to have the meeting adjourned at 7:58 p.m., by Brian Carroll. Kirk Appell seconded the motion. The motion passed unanimously.
