ASSOCIATION MEETING - June 6, 2002
CALL TO ORDER
Andrew Kemppainen called the meeting to order on June 6, 2002 at 7:05 p.m.
ATTENDANCE
Board members in attendance were Andrew Kemppainen, Kirk Appell, Roger Beyer and Brian
Carroll. Michelle Sisk was absent with notice. Management was represented by Christine Ryan.
MEETING MINUTES
The Board reviewed the Meeting Minutes of May 22, 2002. Roger Beyer noted several
changes that need to be made prior to approval. Changes were as noted: grammatical
error in the word stated, 1 requested 0 should be included in 1 was ashamed of the 10
bushes request and requested 0, 15 inches should be changed to 15 feet, 14 shrubs
will cost $300.00 should be changed to 14 shrubs will cost about $300.00, Roger
did a fence survey should be changed to state homeowner Kim Hueil did a fence
survey, grammatical error in the word and, once bushes have been taken care of
should be changed to once cleanup has been taken care of, homeowners whose
properties are affected by the fence may have input; those whose homes are
unaffected may not should be changed to state that only those homeowners who
are directly affected will be surveyed, in should be changed to as…stated in
the contract instead of in stated. With the above corrections made, a motion
was made by Roger Beyer to approve the minutes. Andy Kemppainen seconded the motion.
COMMITTEE REPORTS
Treasury Report - Roger Beyer reported on the May Financial Statement.
The cash in operations was $9,582.32 and the reserves were $3413.36.
Planting Committee - The Board reported on how good the entrance planting
looked and thanked those members that helped with the planting for their good work.
Fence Survey Committee - Brian Carroll drew up a survey to be conducted
regarding the fence issue. The fence is scheduled to be replaced in 2005 and
homeowners are being charged a $25.00 assessment fee each year for the fence
replacement cost. The survey is scheduled to be conducted this summer.
MANAGER'S REPORT
Christine Ryan gave the Management Report. She submitted a written report to the
Board along with the Board packet. Christine Ryan spoke on the items listed on the
report and asked the Board if there were any questions regarding the report. No
questions were asked.
OLD BUSINESS
Warren County Clean Up Update - The Board rescheduled the homeowner
walkthrough date for Tuesday, June 25, 2002. It was noted that anything with a
yellow ribbon is what the county will cut down the day of the cleanup. The
cleanup is expected to last two (2) days. The first day will be for trash/growth
clean up and the second day will be to have the ditch re-dug to help with the
drainage of the community. Management was asked to mail out a letter notifying the
homeowners of the walkthrough date. The letter is to be mailed out on Monday,
June 11, 2002.
Lot #20 Drainage Repair by Bearcat Construction - It was reported that the
culvert repair has been completed. The resident who resides at lot #20 was
present at the meeting. She commented on the work that was done. She was
happy with the contractor and the repair that was made. It was stated that
large rocks were used to help with the erosion.
Satellite Dish Violation Letters - Management was advised to call or
send a letter to resident, Mark Wolf, that has not relocated his satellite dish.
The letter is to ask that he submit the letter he stated that he would send, or
move the dish to a compliant location. The other two (2) homeowners in
violation have relocated their dishes to a compliant location.
Landscaping Issues - It was noted that B&B Lawn Care was contacted by
Management to ensure that they fulfill their contract and to ensure that the
weeding, mowing, etc. is being performed as stated in their contract. It was
also noted that B&B Lawn Care is to continue to mow all areas per their contract,
instead of weed-eat or use other alternative methods. A resident stated that
there is a dead fish located outside the pond in the grass area. The resident
stated that she would discard the dead fish. Management was asked to ensure that
B&B Lawn Care had completed their first bushhogging and to advise them that this
should be done on a monthly basis. Management was also asked to advise B&B Lawn
Care of the mowing to be done at the last house on the left (storm drain ditch)
area.
Fencing Project - This item was discussed under Committee Reports.
NEW BUSINESS
Community Issues/Violations - After much discussion, the Board adopted a policy
that if a resident of Chestnut Oaks calls in a complaint regarding a recreational
vehicle being parked in the community (not in an enclosed space), Management is to
then call Deerfield Township and file the complaint. Action regarding recreational
vehicles will only take place if a complaint is made to the Board of Trustees or the
Managing Agent.
Spring Flower Planting - The Board thanked Brian Carroll's wife for all of her work.
Nominating Committee - Andy Kemppainen asked for volunteers to serve on his Nominating
Committee. The committee would be responsible for nominating someone to fill the open
Board seat at this year's Annual Election. The term will be a three (3) year term.
No volunteers at this time.
Neighborhood Watch Committee - One of the residents in attendance at the
meeting is going to look at starting a Neighborhood Watch Committee.
Community Mailboxes - It was noted that to replace the community
mailboxes and get individual mailboxes, the residents need to get 100%
agreement by petition and submit the petition to the post office. It
was stated that this has been tried in the past and has always failed,
as there was always one person in opposition to the change. The Board
will support any residents who would like to start another petition.
The next meeting is scheduled for September 18, 2002 at 7:00 p.m. Location to be announced.
ADJOURNMENT
There being no further business, a motion was made to have the meeting adjourned at
8:10 p.m. Motion carried.
