Board Meeting - September 12, 2001
CALL TO ORDER
Board President Andy Kempainnen called the meeting to order at 6:28 p.m.
ATTENDANCE
Board Members present were Andy Kempainnen, Roger Beyer and Mark Pyles. Absent was Scott Puckett. Mark Weinberg was present, representing Towne Properties.
NEW BUSINESS
Annual Meeting Location Change
Mark Weinberg advised the Board that, due to a previously scheduled event at the high school, the location of the September 19, 2001 Annual Meeting has been changed to the middle school. To this effect, a letter to all homeowners was mailed yesterday (September 11th).
OLD BUSINESS
Fence Painting
An invoice for services rendered to paint the perimeter fence was reviewed. The total invoice was $5,269 vs. $3,915 budgeted. Discussion as to the reason for the variance. Roger made a motion to approve the payment of $3,915, with the proviso that the Board receives an itemized invoice before authorizing any additional payment. Mark seconded the motion. Motion carried.
Pump Repair
Mark Weinberg advised the Board of an anticipated invoice amount of $1,200 to $1,500 for pump repair. The pump is currently functioning and is on a timer. No action taken at this time.
Tree Removal
The Board entertained a proposal from B&B Lawncare to remove 3 dead trees from the pond area. Andy made a motion to approve $115.00 to remove 3 dead trees, leaving the existing maple tree. Mark seconded the motion. Motion carried 2 to 1, with Roger voting 'nay'.
Mail Boxes
The Board reviewed a letter from a homeowner suggesting the Association pursue individual mailboxes throughout the subdivision. This has been attempted before, and the US Postal Service (the prevailing authority) declined to allow this. Mark Weinberg was requested to respond to the homeowner that the Board was not inclined to pursue this. However, the homeowner is invited to lobby the USPS on her own behalf.
Culvert Repair - Lot 10
The Board reviewed a proposal for $936.00 from Bearcat Construction to repair damage to a culvert at the rear of the property near Lot 10, damage resulting from recent rains. Roger suggested Mark Weinberg make a counter-proposal of $850.00 to Bearcat Construction. Mark Pyles made a motion to authorize Towne Properties to counter for $850, but authorize Towne to spend up to $936, if necessary. Andy seconded the motion. Motion carried.
Speed Limit Sign
The Board requested Towne Properties take possession of a 25 MPH speed limit sign and post, already paid for. Sign to be stored by Towne Properties until such time as the Board can have it installed near the Socialville-Foster Road entrance.
Lights at Butler-Warren Road Entrance
The Board reviewed 2 proposals to relocate and replace the lighting fixtures at the Butler-Warren Road entrance. It is necessary to relocate some of the lights nearer to the sign, so as to minimize the occurrences of damage from traffic. Upon review of the current budget, the Board agreed to table this project until later in the year.
2nd Bush Hogging of Retention Area
The Board considered whether or not to fund a 2nd Bush Hogging of the Retention Area. Upon review of the current budget, the Board agreed to table this event for this season.
ADJOURNEMENT
Andy made a motion to adjourn. Roger seconded the motion. Motion carried. Meeting adjourned at 7:57 p.m.
