ASSOCIATION MEETING - MARCH 22, 2001
CALL TO ORDER
Board President Andy Kemppainen called the meeting to order at 7:07 p.m.
ATTENDANCE
Board Members present were Andy Kemppainen, Scott Puckett, Michelle Yerkeson, Roger Beyer and Mark Pyles. Also present was Mark Weinberg, representing Towne Properties.
APPROVAL OF MEETING MINUTES
Andy made a motion to approve the December 14, 2000 Owners Association Meeting Minutes. Scott seconded the motion. Motion carried unanimously.
TREASURER'S REPORT
Roger Beyer reported total assets in the amount of $14,437.37 and total liabilities in the amount of $1,677.56. Roger further reported 24 homeowners who are delinquent in their assessment payment.
A question was raised regarding the resolution of delinquencies. Mark Weinberg advised that late letters were sent out on March 8, 2001. Liens will subsequently be filed on any outstanding assessments.
MANAGEMENT REPORT
Disposition of delinquencies as previously discussed
Review of correspondence from homeowners not present.
Emmaculawn was previously overpaid in the amount of $1522.61, but has since returned the overpayment.
Status of street lighting - Mark Weinberg will continue to work to get Cinergy to take action on any malfunctioning streetlights. Michelle Yerkeson requested that Mark Weinberg escalate the malfunctioning street light problem to Cinergy management.
OLD BUSINESS
Brighter Streetlights
Mark has requested (via Deerfield Township) cost and feasibility of installing higher output lighting in existing fixtures. The board was advised that enhancements to existing lighting would result in increased cost to homeowners.
Speed Limit Indicator
Mark Weinberg has requested (via Doug Larrick, Deerfield Township) that Warren County install on a temporary basis a speed limit indicator in the subdivision.
Discussion ensued relative to controlling traffic speed in the subdivision. Andy requested that Mark Weinberg look into the cost of obtaining speed limit signs in sections 3, 4 and 5; as well as look into the possibility of extra police patrols in the subdivision.
Perimeter Fence
An explanation of the perimeter fence plan was requested from the floor. Andy explained the plan for repairing the existing fence and replacing it altogether in 2005-2006. Discussion ensued relative as to whether or not the existing fence lay on common or personal property, and whether or not the new fence would extend the entire perimeter of the subdivision. Mark Pyles indicated that any replacement fencing would be erected on common Association property. It was requested that the replacement aspect of the plan be reviewed in 2005 and reflected in the Meeting Minutes.
Bush hogging along Socialville-Foster Road
At the request of a homeowner, Mark Weinberg was requested to contact Deerfield Township to clean up after recent bush hogging along Socialville-Foster Road.
Pets
The issue of curbing and cleaning up after pets was discussed.
Parking
The issue of trucks parked along subdivision streets was discussed. Any complaints or inquiries were directed to Deerfield Township Zoning Department.
Individual Lawn Maintenance
The issue of poor individual lawn maintenance was discussed.
Flooding
A question was raised relative to potential flooding in the subdivision. It was revealed that some low-lying areas do experience flooding and standing water on the occasion of heavy rain.
Recreational Vehicle Parking
A question was raised regarding the legality of RV's parked in personal driveways. The consensus of the Board is that this is outside the Board's direct jurisdiction, but that prevailing zoning conditions leave little recourse.
Central Mail Boxes
A question was raised regarding the possibility of replacing central mailboxes with individual mailboxes. The Board advised this had been pursued in the past, but the US Postal Service declined to approve any changes.
Hearing no further discussion, Andy closed Old Business.
NEW BUSINESS
Review of Mowing Bids
Bids for mowing services were reviewed. Upon completion of review, Scott made a motion to award B&B the mowing services contract. Michelle seconded the motion. In favor: Andy, Scott, Michelle and Roger. Mark Pyles abstained.
Mark Weinberg was requested to contact B&B to schedule slit seeding of pond area.
Review of Landscaping Services
Bids for Landscaping Services were reviewed. Discussion ensued relative to warranties on plant materials and labor. Upon completion of review, Andy made a motion to table the discussion pending additional information from B&B, due to the Board's general desire to retain services with one vendor. Mark Pyles seconded the motion. Motion carried unanimously. Michelle Yerkeson will follow up with B&B and the Board will review and award the bid at the next Board Meeting. Mark Weinberg was requested to forward the provided landscape rendering to the homeowners of Lot 139 for possible consideration and approval.
Landscaping Lights at BW Entrance
An electrician was consulted, and recommends the Association replace 3 existing lighting fixtures in the middle bed at the Butler-Warren Road entrance. Former Trustee John Poland has offered to replace the lights, with assistance. Discussion ensued as to estimated pricing on new fixtures. Andy made a motion to approve the purchase of new light fixtures. Scott seconded. Motion carried unanimously.
Association Check Signing Authority
Discussion of signing authority tabled until the next Board Meeting.
Quarterly Association Newsletter
Discussion as to whether or not the Newsletter was a valuable tool, and if the cost to produce (approx. $200/issue) was warranted. Upon further discussion, Andy made a motion to cease publication of the quarterly newsletter. Mark Pyles seconded. Motion carried unanimously.
Pending Resignation
Michelle notified the Board of her specific intention to tender her resignation due to relocation at some point in the next few months.
NEXT MEETING
The next regular Homeowners Meeting was scheduled for Thursday, June 14, 2001 at 7:00 p.m., Mason United Methodist Church.
ADJOURNEMENT
Andy made a motion to adjourn the meeting. Michelle seconded the motion. Motion carried unanimously. Meeting was adjourned.
