Board Meeting - NOVEMBER 9, 2000
CALL TO ORDER
The meeting was called to order by Board President Andy Kemppainen at 7:30 p.m.
ATTENDANCE
Board Members present were Andy Kemppainen, Scott Puckett, Michelle Yerkeson, Roger Beyer and Mark Pyles. Also present was Mark Weinberg, representing Towne Properties.
OLD BUSINESS
SLIT SEEDING
Noting that the scheduled slit seeding of the area adjacent to the retention pond still had not taken place and noting the time of year, the decision was made to postpone slit seeding this area until Spring. Mark Weinberg is to contact Ivan Wesley at Emmaculawn to reschedule seeding.
REVIEW QUOTE TO INSTALL IRRIGATION SYSTEM
The Board reviewed 2 quotes to install an irrigation system at 6604 Falling Leaves Court (the retention pond). Seeing as how both estimates were in excess of $7,000, the decision was made to reject both bids.
CHESTNUT OAKS HOME OWNERS RECEIVING UNSOLICITED ADVERTISING FROM TOWNE REALTY
Mark Weinberg advised the Board that Towne Properties does not sell or otherwise release names of its associations' members to Town Realty. It is assumed any names of homeowners on Towne Realty solicitations were obtained through an independent list provider. Owners who wish to pursue this may contact Towne Realty directly at 513.247.4663.
STREET DEDICATION SCHEDULE
Mark Weinberg advised the Board that according to Doug Larrick with Deerfield Township, only sections 1 & 2 have been dedicated (roughly the area that includes Winters Lane, Indian Summer and Spring Arbor from Butler Warren to just East of Indian Summer Way). Services for Sections 3, 4 and 5 (the remaining streets) still fall under the developer's bond. The developer as of this time has not filed for release from the bond.
NEW BUSINESS
MAINTENANCE EASEMENT FILING FEES
Scott Puckett inquired as to how much cost is involved to file a maintenance easement. Mark Weinberg is to research and advise.
MOWING CHECKLIST
Michelle Yerkeson and Scott Puckett raised questions about whether or not Emmaculawn was fulfilling their agreement to mow all common areas as agreed. Mark Weinberg offered to provide a checklist to track whether or not Emmaculawn was indeed fulfilling the contract as agreed. Michelle volunteered to maintain the checklist.
PROPOSED BUDGET
The Board reviewed and made modifications to the proposed budget for the 15 months beginning October 1, 2000 through December 31, 2001. The following proposals were made:
1) To approve the collection via assessments of an additional $3,915.00 to paint the existing perimeter fence.
2) To approve a $25 increase per year for the next 5 years in order to:
a) Fund re-landscaping and maintenance at the 2 entrances to the subdivision in year 1 (to include the planting of various 'drought-resistant' types of foliage), and
b) Fund the replacement of the existing perimeter fence in years 2-5, with existing fence to be replaced in 2006.
3) To remove all costs associated with maintaining or supplying proposed irrigation systems from the proposed budget.
4) To set the total assessment fees due for the 15 month period at $180 per household, with $100 due by January 1, 2001 and the remaining $80 due later in the Spring.
Andy Kemppainen made a motion to approve the proposed budget as modified. Scott Puckett seconded the motion. Motion carried unanimously. Mark Weinberg is to make the required modifications and present the budget at the next meeting. Assessment coupons are scheduled to go out by December 1, 2000. Mark Weinberg is to submit RFP for aluminum and PVC type fencing similar to the type of fence that exists on Irwin-Simpson Road between Snider and Mason-Montgomery Roads.
NEXT MEETING
The next meeting will be the general association meeting on Thursday, December 14, 2000, 7:00 p.m. at Mason United Methodist Church.
ADJOURNMENT
Andy Kemppainen made a motion to adjourn the meeting. Mark Pyles seconded the motion. Motion carried unanimously.
