ASSOCIATION MEETING - MARCH 23, 2000
CALL TO ORDER
The meeting was called to order by Board President John Poland at 7:00 p.m.
ATTENDANCE
Board Members present were: John Poland, Scott Puckett, Michelle Jantzen and Mark Pyles. Property Manager Terry Baute was present representing Towne Properties. Andy Kemppainen arrived at 7:02 p.m.
APPROVAL OF MEETING MINUTES
John Poland made a motion to approve the December 22, 1999 meeting minutes. Michelle Jantzen seconded the motion. Motion carried unanimously..
OLD BUSINESS
NEW BUSINESS
Treasurers Report
Scott Puckett and Andy Kemppainen reviewed noted delinquencies (3%) monies spent to date ($7,860) and cash on hand ($16,550). Scott Puckett advised $600 showing as AP (refund for overpayment of association dues) on General Ledger had actually been paid.
Scott Puckett expressed concern regarding Administrative Expenses, and proposed seeking alternate means of obtaining copies for newsletters. Suggestions from the floor included Mail Boxes, etc. and Office Max - Fields-Ertel Road ($.02/copy).
Board Member Changes
John Poland announced the appointment of Mark Pyles to the Board of Trustees, to fulfill the term vacated by Dave Lenert.
Approval of Bylaws
John Poland solicited questions from the floor. Hearing none, John made a motion to approve Bylaws. Scott Puckett seconded the motion. Motion carried unanimously.
Shed Issue
John Poland addressed a petition signed by 20 Association members in good standing, complaining about the makeshift shed on a private lot on the corner of Summer View Drive and Socialville-Fosters Road, in whose opinion violated Article 5 of the Protective Convenants and Restrictions. John proposed a 3 step process for dealing with the problem:
- Terry Baute of Towne Properties to make a personal visit to the property owner;
- A registered letter be sent to the property owner;
- Failing 1 and 2, possible legal action
Question from the floor:
What constitutes a reasonable 'improvement'?
John's response: Any structure that does not violate existing Protective Covenants and Restrictions.
Question from the floor:
Has anyone spoken to the property owner about the shed?
John's response: Not in an official capacity.
Question from the floor:
Has the Association's attorney been consulted?
Terry Baute's response: Yes
Hearing no further questions, John Poland made a motion to direct Terry Baute of Towne Properties to speak with the property owner. Michelle Jantzen seconded the motion. Motion carried unanimously.
Money From Developer
John Poland addressed the receipt of $2,485 from the Developer to pay for street lights, which was not included in the budget. As street lights are now included in the individual home owners' property taxes, John proposed applying the funds toward installing front entrance lighting, installing an electric meter at the Socialville-Fosters Road entrance, and repairing the sign at the Butler-Warren Road entrance. Hearing no objections, John Poland motioned to approve the proposal. Mark Pyles seconded the motion. Motion carried unanimously.
Manager's Report
Management explained about steps being taken to repair the broken pump in the retention pond. The pump is still under warranty by Fountain Specialties and the problem is being directed to them.
Question from the floor: What is being done about the runoff from the properties being developed adjacent to the subdivision?
Response: Management to contact Warren County Building Department
Question from the floor: Does there exist an irrigation system for the common area at the Butler-Warren Road entrance?
Response: No
Spring Cleanup
John Poland solicited volunteer(s) to head up the Spring Cleanup Committee. Seeing none, John volunteered to head up committee. Spring cleanup scheduled for May 20th. John directed Mark Pyles to include in the upcoming newsletter.
Question from the floor: Can anything be done about the junk flyers and papers left in the yards?
Response: John Poland directed Mark Pyles to include a reminder for homeowners to pick up junk flyers and papers in the upcoming newsletter, and to include telephone numbers which homeowners can call to cancel unwanted flyers.
Sign Repair
John Poland proposed the expenditure of $600 to repair the sign at the Butler-Warren Road entrance before April, 2000. John Poland made a motion to approve. Andy Kemppainen seconded the motion. Motion carried unanimously.
Electric Meter For Entrance Lights
John Poland proposed an expenditure to have an electric meter installed for the entrance lighting at the Socialville-Fosters Road entrance. John Poland made a motion to approve. Michelle Jantzen seconded the motion. Motion carried unanimously.
Questions from the Floor:
Could the Association schedule and host an Easter Egg hunt?
Association member Kim Walsh expressed an interest in coordinating this.
Could the Association schedule a community garage sale?
Association members Rob and Amy Marks expressed an interest in coordinating this.
What can be done about the carpet cleaning van owner dumping chemicals into the sewer system? Also, same van has been parked for several weeks with a flat tire.
It was suggested the homeowner contact the EPA or the Police.
Can anything be done about vans parked in the cul-de-sac on Falling Leaves Court?
No, unless the gross weight exceeds 1 ton.
ADJOURNMENT
John Poland made a motion for adjournment. Andy Kemppainen seconded the motion. Motion carried unanimously. Meeting was adjourned at 8:10 p.m.
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CALL TO ORDER
The meeting was called to order by Board President John Poland at 8:10 p.m.
ATTENDANCE
Board Members present were: John Poland, Scott Puckett, Michelle Jantzen, Andy Kemppainen and Mark Pyles. Property Manager Terry Baute was present representing Towne Properties.
ACCEPT RESIGNATION OF MICHELLE JANTZEN
John Poland announced with regret, the resignation of Michelle Jantzen. John expressed the Board's gratitude for Michelle's contribution to this Association.
APPOINTMENT & VOTE OF NEW BOARD MEMBER
John Poland announced the appointment of new board member Pat Mitra.
VOTE OF NEW SECRETARY
John Poland made a motion to appoint Mark Pyles to the position of Secretary. Scott Puckett seconded the motion. Motion carried.
ADJOURNMENT
John Poland made a motion for adjournment. Mark Pyles seconded the motion. Motion carried unanimously. Meeting was adjourned at 8:15 p.m.
