Chestnut Oaks Subdivision Home Owner's Association

Roger Niehaus - President - term expires September 2012
Michelle Sisk - Member at Large - term expires September 2012
Dave Shire - Vice President - term expires September 2014
Todd Kough - Member at Large - term expires September 2014
Vicki Niehaus - Secretary - term expires September 2012

Property Management:

Tina D. Vail - Towne Properties
11340 Montgomery Road
Suite 202
Cincinnati, OH 45249
Tel: (513) 489-4059 (Emergencies 24 hours)
Fax: (513) 489-3941
Hours: M-F 8:30 a.m. to 5:00 p.m.
tinav@tp1.com

Email the President of the Owner's Association

10/10/2011: We received notification this morning from Deerfield Township Storm & Sewer Department that there will be storm and sewer construction on Butler Warren Road beginning at Plainfield Road and ending at Greenfield Place. This work is expected to last until the end of November. You may experience a delay in the traffic flow. We apologize for such short notice.

An email was sent to owners who have supplied us with an email address. If you speak with your neighbors please encourage them to contact us to provide their email address so they can be included on further notifications. They can either call 513-489-4059 or email their information to my assistant Megan Richmond, meganrichmond@towneproperties.com.

Do not place Trash & Debris at curbside until the evening prior to pickup. We are starting to receive complaints that trash & debris are being left at the curbside for days prior to pickup, and this in the long run depreciates the subdivisions curbside appeal

Please clean up after your pet (dog) waste, especially in neighboring yards and on the sidewalk. Thanks for your attention to this matter.

The next Board Meeting is a Board meeting scheduled for TBD.

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Question: How do I report zoning violations in Deerfield township?
Answer: Visit the Deerfield Township website at deerfieldtwp.com and go to the Departments link and click on Planning and Zoning and then pull up a Citizen Complaint form and fill out and submit to Deerfield Township.

Question: Who do I contact regarding dog complaints?
Answer: The Deerfield Township Police Department at 697-2745.

Question: Who do I contact regarding speeding concerns?
Answer: The Deerfield Township Police Department at 697-2745
(Helpful hint: Get the license plate number).

Question: What do I do if there is an issue with a Street Light?
Answer: You should place a service call into DUKE at 421-9500 (this is the number to call regarding bulb issues/outages). For Street Light painting/maintenance requests should be directed to Dan at DUKE Customer Service 287-4224 x6342.

Question: What streets have yet to be dedicated?
Answer: As of this date, all streets in all sections of the Chestnut Oaks Subdivision have been dedicated to Deerfield Township for general maintenance.

Question: What if the mowing contractor does not complete the number of mowings on the bid due to weather related issues?
Answer: They only get paid for the service they provide.

Question: Who does the snow removal?
Answer: The Township is responsible for snow removal on all streets in the subdivision.

Question: Who does the repaving of the streets?
Answer: Deerfield Township is also responsible for the repaving which is on a planned and as needed basis.

Question:: Does there exist an irrigation system for the common area at the Butler-Warren Road entrance?
Answer:: No

Question: What constitutes an authorized property improvement?
Answer: Any structure that does not violate existing Protective Covenants and Restrictions.

Question: Is there any action that can be taken to force a homeowner to maintain their yard?
Answer: The action should be on the part of the Township. You should contact the Warren County Sheriff. If the property is vacant, you can call the Warren County Health Department at 695-1228 and find out if grass height is in violation of the Health Code and have them review the issue.

Question: Does Warren County have in place an ordinance relative to the parking and/or storing of recreational vehicles?
Answer: Yes, Deerfield Township has such an ordinance, requiring mandatory fencing of a specific minimum height. You should write a letter to Towne Properties directing the Board of Trustees to take action, that action being to notify the Township of the specific violation.

Question: Are there any restrictions on fencing?
Answer: There is no ordinance regarding the type of materials used in fencing, although there are restrictions relative to setback, etc.

Question: Will fire lanes be established in the subdivision?
Answer: This was explored in the past year (1999). The Township Fire Chief visited the subdivision and determined that the existing streets were wide enough not to merit them.

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